The mission of the New Mexico Military Institute Archives is to collect, preserve, arrange, and make available for research purposes historical materials documenting the intellectual, cultural, administrative, and social life of New Mexico Military Institute from its founding in 1891 to the present. The holdings include administrative records; selected manuscripts and publications; photographs; maps and architectural drawings; and oral histories, memorabilia, and scrapbooks. Archives materials are available for use by cadets, faculty, and staff, and by other researchers upon request.
Regular Hours
7 a.m. to 4 p.m., Monday-Friday
Appointments are strongly recommended for out-of-town visitors, since we have a small staff and on rare occasions have unexpected changes in our hours. Simply call or email a few days in advance of your visit to confirm our hours and to give us information about your research topic so that we can have material ready for you.
Location and Directions
The Archives is located in the Paul Horgan Library in Toles Learning Center. Visitors will need a visitor pass, available at the Command Post in Hagerman Barracks. After you enter the building, stop at the Circulation Desk and staff will direct you to the Archives.
Our large and growing collection of online digital resources are available at the NMMI Digital Archives Collection. Hundreds of items from our unique holdings are permanently available for online viewing. New material is added periodically.
What To Donate
The New Mexico Military Institute Archives is looking for documents relating to the Institute’s history.
Particularly desirable items include:
How To Donate
If you are interested in donating NMMI-related organizational records or personal materials, please contact the Archivist, MAJ Nicole Katz. Items donated to the Archives will be examined for archival merit by the Archivist before being accepted into the collection.
Donation Protocol
The NMMI Archives requests that all materials donated be accompanied with the following:
Note:
Deposits/loans of materials are generally not accepted. wherein ownership of materials lies with the depositor. The Archives will also not accept collections permanently closed to users.
Donated materials receive the environmental and security protections accorded to all NMMI Archives collections, but may receive a minimal level of processing.
For more information see The Society of American Archivists’ Guide to Donating Your Papers.
General information
The Institute Archives serves as the institutional memory of NMMI by preserving a variety of records and materials. When allowed to accumulate in closets, basements, and corners, records are inaccessible and can easily be lost or destroyed. But, if records of permanent historical, administrative, fiscal and/or legal value are transferred in an orderly way, the Institute Archives can provide safe storage, quick retrieval of files when needed, and assistance with information or research requests. Other advantages to offices and departments transferring records include reduced need for storage space, less time spent on servicing non-current/inactive files, and lower supply and equipment costs.
Records Transfer Instruction
For Physical Records:
Step 1: Determine if your records are inactive/non-current and permanent by reviewing the New Mexico Functional Records Retention and Disposition Schedules with a retention of “Transfer to Archives.” You may also refer to this easy-to-use list which details permanent records information. Do not send active records your department still regularly references.
Step 2: Arrange files in boxes in the order in which they were arranged in your file drawers.
Step 3: Inventory each box for its series or file titles. Include dates and correct information of material (papers, compact discs etc.) Mark if restricted access. Do not overfill boxes.
Step 4: Insert one copy of the inventory in the first box and retain one copy for your files.
Step 5: Notify the Archives, either by phone or email, that there are records needing to be transferred and then place a work order with Facilities to have boxes move to the Archives.
For Electronic Records:
To arrange for transfer of electronic records to the Archives, email the Archivist for instructions or call at 575-624-8382. After you have successfully transferred your records, please let the Archivist know so the files can be moved from their temporary location to a permanent preservation repository.
What (and What Not) to Transfer: At a Glance
Desirable records include but are not limited to:
Do transfer:
Do not transfer:
If you have any additional questions, please contact the Institute Archivist.
