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Financial Charges & Payment Policy

Financial Accounts
Tuition & Fees Account
Cadet Account
Payment Plans
Credit Cards
Wire Transfers
Financial Responsibility
Scholarship Policy
Refund Policy

Each cadet is assigned two financial accounts  the Tuition & Fees Account and the Cadet Account.

Tuition & Fees Account ^top^
Tuition, fixed fees, room, board, and laundry (limited to a specific number of items each trip) are charged each semester.

A yearly charge is made in the first semester for cadet accident insurance.  The accident insurance policy is mandatory for all students.  In addition, proof of medical insurance is required for all cadets.  If such proof is not received by August 31st for fall admittances and January 31st for the spring admittances the cadet's account will be charged for the NMMI Cadet Sickness Insurance in addition to the mandatory Accident Insurance.  Both policies are low-cost plans which are not intended to cover all costs.

Cadet Account ^top^
The Cadet Account is intended to be used to meet day-to-day expenses (personal hygiene items and school supplies) and uniform costs.  The following are authorized on-campus uses:

  • Uniform Purchases
  • Books and supplies
  • Lab fees
  • Barracks breakage
  • Personal items purchased at the Cadet Store
  • Military property shortage
  • Diploma
  • Dry cleaning
  • Excess laundry charges
  • Infirmary prescription charges
  • Library losses and fines
  • State textbook losses

Please note that these items may be charged only if the Cadet Account balance is adequate.  For those students depending on Financial Aid and/or Scholarships for funding, a limit will be established for spending based on each student's individual award letter.  Charges above the limit will not be allowed.

A monthly statement itemizing all purchases will be forwarded to the parent (copy to cadet) before the tenth of the following month.

A minimum balance of $50 is required in the Cadet Account at all times.   You may maintain as large a balance as you desire.  Parents who desire may request their cadet to be placed on a "Necessities Only" program.  This limits purchases by the cadet to items that are necessary for personal hygiene, school supplies, and uniform items.  Cash withdrawals from the cadet account are not permitted.

Those uses of the Cadet Account, which are not allowed, are listed below with a recommended means of payment:

Cash Withdrawal - personal checks will be cashed in the Cadet Store up to $200 per day

Student Activity Fee - personal check or cash accepted

Travel Expenses - must be arranged by parent and student

Dances - personal check or cash

Doctor/Dentist Charges - must be arranged by parent and student

ACT/SAT Course Fee - personal check or cash

Golf Course Charges - personal check or cash

Photographs - personal check or cash

Long Distance Telephone - place all calls collect or use calling cards, unless utilizing personal phone

Driver's Training - personal check at course registration

It will be left to the parent and student to determine a suitable method to meet these expenses. Alternatives include local bank accounts, maintaining hometown bank accounts, automatic teller machines (a Bank of America ATM is located at Hinkle Hall), mailing check directly to cadets, etc.

Money orders may be purchased from the Cashier in the Business Office for a nominal fee.

Payment Plans ^top^
There are two plans for paying tuition and fees. The cadet account may not be deferred.

Cash Plan - You pay total tuition and fee charges prior to or at matriculation. This includes all the Tuition and Fees cost plus an amount necessary for the purchase of uniforms and school supplies.

Deferred Payment Plan - A fee is charged for this service. Under this plan, a deposit is required for Tuition and Fees as well as the amount needed for uniforms and school supplies. This initial payment is followed by a monthly payment.

Checks and money orders should be made payable to NMMI. Please write the cadet's name and cadet number in a legible manner on the face of all checks.

Credit Cards ^top^
The Business Office, Cadet Store, and Golf Pro Shop will accept VISA/MasterCard, Discover, and American Express cards. Credit cards are accepted for total or partial payment of Tuition and Fees or Cadet Account payments. The Cadet Store and Golf Pro Shop will accept credit cards for purchases. Cash advances are not available.

Wire Transfers ^top^
Please contact your cadet's financial advisor to obtain wire transfer information.

Financial Responsibility ^top^
At the end of any semester, any student whose accounts have not been paid in full will not be eligible to re-enroll for a subsequent semester. New Mexico Military Institute reserves the right to cancel the registration of any student who fails to pay, when due, an indebtedness. Credits, transcripts, and diplomas will be withheld until all financial obligations are met.

Scholarship Policy ^top^
The application for admission includes information for all scholarship consideration, except the Legislative Scholarship. Information on applying for the Legislative Scholarship can be found by clicking here.

Institutional scholarships will be credited to the recipients Tuition and Fees Account on the Friday of the third week of classes. Cadets who have withdrawn from NMMI for any reason prior to the Friday of the third week of classes will not receive scholarship funds. If a student withdraws from school for any reason during the first semester he/she is not entitled to the scholarship if he/she is re-enrolled during the same academic year.

ROTC scholarships are administered under policies provided by the US Army and will be credited to recipients accounts upon receipt.

Refund Policy ^top^
Should a cadet withdraw or be dismissed, the semester tuition and fee charges (other than matriculation and fees imposed as a penalty) will be refunded as follows:

First five class days 100%
Next five class days 75%
Next ten class days 50%
Next ten class days 25%

There will be no refund for the semester room charge after the first day of classes. Semester board and laundry charges will be pro-rated on a weekly basis. The insurance fee is non-refundable. No refund will be made for uniform items which have been altered, laundry marked, or worn. Balances remaining in the Cadet Account will be refunded in full provided a balance is not due for Tuition and Fees.

If a cadet who is a member of the National Guard or Reserve be called to active duty during the semester, the following refund policy shall apply:

Semester Tuition and Fee charges will be refunded. Room, board and laundry charges will be pro-rated on a weekly basis. The insurance fee is non-refundable. No refund will be made for uniform items which have been altered, laundry marked, or worn. Balances remaining in the Cadet Account will be refunded in full provided a balance is not due for Tuition and Fees.

Institutional scholarships will be credited to the recipients tuition account on Friday of the third week of classes unless the cadet has withdrawn or initiated the withdrawal process by obtaining a withdrawal form. Purposeful delay of the withdrawal will be considered grounds for denial of scholarships. ROTC scholarships are administered separately under policies provided by the United States Army and will be credited to applicable recipients' accounts upon receipt.

If a balance is due to NMMI, transcripts and official records will be held until the indebtedness is paid. If transcripts are needed immediately or prior to finalization of the account, please call the NMMI Business Office Accountant at (575) 624-8086 for a preliminary estimate to be paid prior to release of transcripts or any other official records.

Four (4) to six (6) weeks should be allowed to process a withdrawn cadet's account.